Programme Associate GS-6 Vacancy-Job Ref: JKETUNICEF/1906/202456

Programme Associate GS-6 Vacancy-Job Ref: JKETUNICEF/1906/202456
Addis Ababa (Ethiopia)
JOB DESCRIPTION

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, Protection

Ethiopia is situated in the Horn of Africa and is the second most populous country on the continent with an estimated population of 115 million. It borders six African countries: Djibouti, Eritrea, Kenya, Somalia, South Sudan, and Sudan, and covers 1,104,300 square kilometers. Approximately 85 percent of the population lives in rural areas. Ethiopia represents a melting pot of ancient cultures with Middle Eastern and African cultures evident in the religious, ethnic, and language composition of its people.

Over the past two years, children and their families across Ethiopia faced multiple and complex emergencies, such as the conflict in the northern Ethiopia and the drought, which resulted in millions of people in need of urgent humanitarian assistance. UNICEF has programmes in Child Protection, WASH, Health, Nutrition, Social Policy, and Education and serves over 15 million children in Ethiopia. Join UNICEF Ethiopia to contribute to improving the lives of children and women.

How can you make a difference?

Key Responsibilities

Programme Planning

Support the respective sections in preparing budget proposals. This will be in the form of preparing a standard budget estimate consisting of detailed activities along with an average cost for each.
In consultation with Programme Officers (POs), prepare Annual Work Plans (AWPs) guidance to regions by preparing a summary table indicating available funds by output and activity, donor conditions and any other additional information as required.
Extract yearly and biannual detailed implementation plans and develop tracking sheets to ensure timeliness of implementation.
Support development of programme cooperation agreements (PCAs) including preparation of programme documents and financial proposals and ensure they are in line with the donor agreements.
Prepare expenditure plans in consultation with respective sections and field offices and share regular guidance on which grants to prioritize based on expiry dates.
Provide support to the respective sections in the timely preparation and submission of fund disbursement requests to donors.
Programme and Budget Monitoring

Monitor budget implementation plans and provide regular updates, and flag lagging implementation. This could be through organizing quarterly meeting with field offices as well as partners involved in the respective projects. In addition, conduct field visits and provide other programme monitoring support to the respective sections.
Conduct programmatic visits to PCA partners in coordination with POs and monitor implementation progress and quality of deliverables.
Develop grant monitoring tools that consists of specific activity by output by region and by grant, which is instrumental in visualizing allocations and monitoring expenditures by different categories.

Generate expenditure updates from insight on a regular basis and check if there are ineligible costs and alert section heads to take timely action. This must be done prior to the reporting period.
Conduct budget analysis for grants and monitor if utilization is in line with expenditure plans and discuss areas of concern with Section heads and assist in taking timely corrective measures. The analysis should be presented in the form of graphs, figures, and any other visualization techniques.
Develop budget tracking checklists for each of the PCAs within the respective sections and follow utilization accordingly and provide timely feedback.

Reporting

Working in collaboration with experienced Programme Associates from Social Policy, Child Protection and Education sections to:

Provide support in collecting reports from the field, partners and contractors that will be used as inputs for donor reports.
Provide support in preparing updates for a quarterly meeting with partners and this includes programmatic and utilization updates.
Develop brief activity descriptions for creating FCs, POs, or payments in Vision, that are in line with the various sections’ workplans and proposals. This way, it will be practical to link or evaluate the expenditure listing generated from the system against the respective budget proposals.

Support sections in developing budget reports for submission to donors.
Prepare presentations on budget expenditure using figures, graphs, and any other illustration for ease of visualization and follow up.

Expected Deliverables

Standard budget estimates consisting of detailed activities along with average costs prepared for the respective sections, to serve as a guidance when developing budget proposals.
Grant monitoring tools developed which consist of specific activity by output by region and by grant and orientation provided to all Social Policy, Child Protection and Education staff on the grant monitoring tools.
Annual and biannual detailed implementation plans and tracking sheets to ensure timeliness of implementation, are developed and shared with the respective sections.
Support provided in the development of PCAs within the respective sections including preparation of programme documents and financial proposals and ensure it is in line with the agreements between partners & UNICEF.
Support planning of activities set to be delivered through contracts.
Expenditure updates generated from insight on a regular basis and adequate follow ups are undertaken and ineligible costs are prevented.
Budget analyses conducted for grants and presented in the form of graphs and figures, and any other visualization techniques.

Utilization reporting templates developed for grants based on activities that will help in summarizing donor statements.
Support provided to the respective sections in developing budget reports for submission to donors.
Budget tracking system put in place for PCAs and other types of partnerships within the respective sections.
Support provided in collecting reports from the field, partners and contractors that will be used as inputs for donor reports.
Comprehensive and quality updates prepared for a quarterly meeting with partners, and these to include programmatic and utilization updates.

To qualify as an advocate for every child you will have…

Minimum requirements:

Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization is an asset.
Work Experience: 6 years of relevant professional work experience in administrative or clerical work experience is required.
Prior experience in programme support functions is an asset. Relevant experience in a UN-system agency or organization is considered as an asset.
Language Requirements: Fluency in English required, including writing, and editing skills. Fluency in Amharic as one of the major local language of the duty station is an asset.
Desirables:

Developing country work experience and/or familiarity with emergency.

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